iii. PartnerCHIP will form partnerships with other local bodies of all
types to support - sustainable waste management,
- the development of garden products recycled from waste, such as compost,
leaf mould, wood chippings, charcoal
- sustainable and environmentally friendly gardening and land use in Epsom
& Ewell
iv. If possible, PartnerCHIP will also achieve the subsidiary aims of:
- to work with other organisations to provide work experience for people
with learning, physical, mental or social disabilities
- to develop community transport systems in Epsom & Ewell
- to use eco-friendly transport methods
3. Activities: in order to achieve its aims, PartnerCHIP may take
the following actions:-
a) Apply for grants from all relevant sources
b) Build and maintain mobile and static compost demonstrations
c) Obtain shredders and chippers for hire to the public, so that they
can make better compost
d) Campaign for sustainability in waste management, both by public bodies,
companies, and by private individuals at their homes
e) Buy, rent or borrow suitable vehicles to achieve the above aims
f) Find suitable employees and volunteers to achieve these aims
g) Sell suitable bins, shredders and other equipment for compost making
h) Carry out whatever other activities are necessary for the fulfilment
of its objectives
i) It will not trade for profit
j) PartnerCHIP may loan or hire equipment
k) Work in cooperation with any other organisation involved in the fields
of resource conservation and recycling, and in any other local area.
4. Committees and Meetings - PartnerCHIP will be administered
by a management committee, consisting of Chair, Secretary and Treasurer,
with at least one other committee member. The management committee will
meet at least quarterly, and a quorum of four members will be required.
Committee members should be notified of meetings at least one week in
advance
Other members of the committee may be delegated by partner organisations
or elected at the AGM, as detailed below.
There will be an Annual General Meeting around the 1st November each
year, which will be open to all stakeholders and to members of the public.
The AGM will elect the committee, elect an auditor, approve the audited
accounts for the previous year, and the committee will report to the AGM
on the year's activities.
5. Membership. Any resident of Epsom and Ewell can become a member
of PartnerCHIP, on receipt of a small payment to be decided by the committee.
Users of the shredder hire and chipping services MUST become members of
PartnerCHIP as a condition of hire or use.
6. Stakeholders - there will be several identifiable groups of
stakeholders, who will be represented in the management of the organisation
as follows:-
- Major Partner Organisations, in particular Epsom & Ewell Borough
Council - Major Partners will be invited to send a delegate to all committee
meetings.
- Stakeholder Organisations, such as local political, amenity, environmental,
allotment and gardening organisations. These will be sent a copy of the
annual report, and will be invited to support PartnerCHIP, in particular
by attending the AGM, and also by sending observers to committee meetings.
- Volunteers. Any volunteer who is interested will be invited to join
the committee
- Staff. PartnerCHIP may purchase services from staff to manage its activities,
in particular to organise funding, events, publicity and hiring equipment.
All such staff with be invited to join the committee. The staff will work
on a self-employed casual basis - it is not envisaged that PartnerCHIP
will have any employees
- Members. Users of the demonstration and hire services are required to
become members of PartnerCHIP and thus will be able to attend the AGM
and vote
- Others. Members of the public who are not members will be able to attend
the AGM, but will not be able to vote.
7. Officers/Trustees - The Chair, Secretary and Treasures, will
be elected by the AGM.
In the event of any nominations from outside the existing committee, notice
of these nominations must be received by the secretary at least one week
before the AGM
8. Finance
partnerCHIP will operate with these guidelines for dealing with money
- it will have a current account at a local bank,
- all cheques will require two signatories
- partnerCHIP may not borrow money
- the manager will be responsible for invoicing for hire, receipt of payments,
and banking the proceeds.
- a monthly summary will be passed to the Treasurer, who will be responsible
for payments out and for reconciliation of the bank account
- the main source of income will be grants, which will be sought from
funding organisations,
- partnerCHIP may receive grants and donations from all sources
- partnerCHIP will not trade for profit, and will not distribute any profits
to any of its staff, volunteers or stakeholders.
- all profits will be retained and applied to the furtherance of the aims
of PartnerCHIP. - any unused profits shall be carried forward.
9. Operations and Money
- PartnerCHIP will in general operate as a community business.
- PartnerCHIP will provide mobile and static compost demonstrations to
partners
- PartnerCHIP will offer a hire service of shredders and chippers. This
service is intended ONLY with an end use of composting or mulching in
view.
- PartnerCHIP may work with other organisations to provide work experience
for people with learning, physical, mental or social disabilities.
- PartnerCHIP will provide displays, leaflets and advice about composting
and waste reduction
- PartnerCHIP will provide education and training about composting
10. Equal Opportunities Policies of PartnerCHIP
The Management Committee of PartnerCHIP is committed to the concept of
Equal Opportunities.
Our policies are to:
- Encourage participation from disadvantaged people in our activities.
- Include activities designed for disadvantaged communities.
- Discourage sexism, racism and any other forms of discrimination amongst
all participants in PartnerCHIP activities.
10. Environmental Policies of PartnerCHIP
Our policies are to:
- Integrate environmental considerations and objectives into all decision-making
- Ensure that all participants in PartnerCHIP activities are aware of
their environmental responsibilities
- Comply with current environmental legislation and, where practical,
seek to meet future legislative requirements ahead of relevant deadlines
11. Amendments - these rules can only be changed by a motion at
an annual general meeting
12. Landfill Tax Credit Scheme If work is carried out using contributions
received under the Landfill Tax Credit Scheme, or any similar scheme,
the following clauses shall apply:
a).The work of PartnerCHIP shall not be for the benefit of landfill site
operators who may contribute to PartnerCHIP and claim credit under the
Landfill Tax Credit Scheme. Nor shall it be for the benefit of contributing
third parties, as defined in the landfill tax regulations.
b). PartnerCHIP shall not carry out, promote or pay for work required
to be completed under any notice issued under the Control of Pollution
Act 1974, the Environmental Protection Act 1990, the Water Resources Act
1991, or required by any planning permission, statutory consent or by
agreement under [section 106 of the Town and Country Planning Act 1990]
[S75 of the Town and Country Planning Act (Scotland) 1997] [article 40
of the Planning Northern Ireland) Order 1991].
c). PartnerCHIP shall maintain audited accounts and shall separately identify
in these accounts the receipt and application of all contributions received
under the Landfill Tax Credit Scheme.
13. Dissolution - If PartnerCHIP is wound up, the remaining assets
and equipment would be shared between the Old Moat Centre, Compost Works
and the Community Compost Network
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